The General Application Regulations 2007 contains a list of minimum requirements in which the employer is obliged to carry out a risk assessment of each VDU workstation.
Improper VDU / DSE setups can contribute to musculoskeletal disorders, repetitive strain injury, visual fatigue and increased stress levels so it is vital that a VDU / DSE Assessment is carried out by a competent person to identify and correct any hazards that may exist.
These regulations are applicable:
- If the employee has no choice but to use the VDU to carry out her/his work.
- If the employee normally uses the VDU for continuous periods of more than one hour.
- If the VDU is generally used by the employee daily.
As an employer, there are a number of duties set down in this regulation, the key requirements are to:
- Carry out a risk assessment of employee workstations
- Provide information to employees in relation to actions following on from a VDU/DSE assessment.
- Train employees in the use of workstations before beginning work with display screen equipment and whenever the organisation of the workstation is modified
- Perform a further assessment where an employee transfers to a new workstation or significant new work equipment, change of equipment or new technology is introduced to an individual’s workstation
- Ensure that the provision of an appropriate eye and eyesight test is made available to every employee
A competent person is essential to risk assess an employee’s workstation. A person is considered competent if he or she has undertaken the necessary training and has experience and knowledge appropriate to conducting a risk assessment of a workstation. It is imperative that the person conducting the risk assessment is capable of doing so properly and effectively.
5 Reasons To Get A Professional VDU Workstation Assessment
- An ergonomically adjusted workplace leads to higher levels of efficiency amongst employees.
- VDU/DSE assessments can be beneficial in terms of reducing injury as a result of poor posture and/or improper VDU set up.
- VDU/DSE assessments not only ensure that workstations are set up safely but that they are also in line with health & safety legislation.
- VDU/DSE assessments aim to improve the health and well-being of staff, and more importantly they aid in reducing health and safety litigation.
- The onset of fatigue and stress can be minimised by careful design, selection and location of DSE/VDUs, good design of the workstation, its environment and the task involved as well as training, consultation and involvement of the employee.